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Summary

Salary and wage payments at times other than normal payroll check release dates are discouraged. In the event that a special payment (off-cycle payment) is issued, there will be a charge to cover administrative costs unless the failure to issue a check was through no fault of the employee or the department processing the required paperwork.

HR Policy Provisions

1. Policy
   
   1. Definition of “Off-Cycle Payment” – A salary and wage payment that is processed at times other than the normal payroll release dates.
   2. Requests for payroll off-cycle payments will be assessed as a campus administrative fee.
      
      1. The processing of such payments is costly to the University; thus, the fee is intended to cover those costs and to motivate departments to significantly reduce the volume of such requests.
      2. The fee should not be passed on to the employee.
      3. The fee applies to all sources of funding and departments.
   3. The Campus HR/Payroll office may create an off-cycle payment if the failure to process the payment is:
      
      1. not due to the fault of the employee or the department processing the required paperwork,
      2. related to a computer system error, or
      3. if an employee is discharged for cause and should receive payment for salary and wages on the last day of employment.
2. Procedure Information
   
   1. If a departmen