Police Department
Audio/Video Recordings
Audio and visual recordings of facility, vehicle or officer security unless associated with an active case, court appeal or litigation. This also includes voice recordings made for requests for dispatch, booking surveillance, body camera video, license plate readers, etc.
Civil Forfeiture Records
These records are obtained from the civil forfeiture process outlined in departmental policy and procedure.
Confidential Fund and Informant Files
This series of records contains confidential informant files, as well as logs and receipts of confidential funds as outlined in departmental policy. Do not destroy if associated with an active case or court appeal.
Criminal History Files and Dissemination Logs
These records contain all positive criminal histories ran through the current state or federal crime databases. In addition, these records are logs of who ordered the criminal history, what officer ran the criminal history, the results of the criminal history, the pedigree information on the subject the history was run on, and indicates if copies were made.
Early Warning Activation and Recommendations
These records and files are associated with the early warning system to assist departmental personnel with potential problems before they grow into larger issues for the department and/or the employee.
Equipment Maintenance Records
Records of equipment and instrument usage and testing logs. Examples include, but are not limited to, breath test instruments, tuning fork test logs, speed device testing and maintenance, voice stress test logs and analysis and data master permit applications.
Intelligence Files
Criminal intelligence files that monitor criminal activity. These files operate under the Omnibus Crime Control and Safe Streets Act guidelines that govern criminal intelligence systems.
Internal Affairs Investigation Files
These records are complaints of employee behavior either illegal, in violation of policy and procedures, unethical, and/or unprofessional. A copy of any related discipline files (if indicated) will be sent to HR for the employee's personnel file.
Jeanne Clery Act Releases and Report Files
This group of files are reports on Jeanne Clery Act (Part 1) reportable incidents. They consist of daily, monthly, annual divisional reports and Daily Activity Report (Blotter) that include, but are not limited to: crimes reported, arrests reported, investigation incidents, vehicular accidents, general reports, injury illness, etc. They may also include progressive investigation, supplemental, and follow-up reports.
Lost and Found
These records are logs